Internship: Student Trainee Human Resources Assistant (Office Automation)

Website United States Attorney's Office, Northern District of California, Administrative - Human Resources

Summary

Provides general office support to one or more Human Resources program functional areas. The incumbent performs work designed to increase the skills and knowledge required to perform higher level human resources work for assigned units within the United States Attorney’s Office (USAO).

This position is designed to serve as a developmental experience and in conjunction with formal education to provide the incumbent with the knowledge, skills /abilities for employment in a federal government.

Responsibilities

This is an excepted service appointment under the Pathways Intern Program. This appointment may be extended until the selectee’s educational program requirements have been completed. After successful completion of the program requirements, the individual may at agency discretion be converted to a TERM or permanent appointment. For more information on the Pathways Program, please visit: http://www.opm.gov/policy-data-oversight/hiring-information/students-recent-graduates/

The incumbent works under the direct supervision of the Human Resources Officer or staff members of the Human Resources Section in performing entry-level work assignments associated with the day-to-day operation and administration of human resources programs. Assignments are designed to develop the incumbent’s knowledge and skill in the application of human resources principles, concepts, and practices.

Duties include, but are not limited to:

  • Assists HR Program Specialist with assembling necessary paperwork for recruitment files and routes Personnel Action Requests (SF-52s) and other documents for necessary signatures. Conducts security reference checks and employee verification inquiries.
  • Initiates pre-employment security process for Volunteer Legal Interns. Contacts Intern selectees to gather information, assist with processing e-QIP questionnaire, other various security paperwork, and fingerprints.
  • Prepares various orientation binders (for new USAO employees, contractors, Volunteer Interns, Special Assistant U.S. Attorneys). Ensures each new employee completes necessary paperwork, views orientation videos, prepares temporary IDs, and the orientation schedule is followed by all presenters.
  • Works with the HR Officer or Specialist to ensure Timesheets are completed and certified by the appropriate supervisor in a timely manner each pay period.
  • Works with HR Officer, Admin Officer, or HR Specialist to ensure webTA changes (i.e., supervisor roles, account code changes, etc.) are processed. Timesheet information is kept confidential on all employees.
  • Assists with inputting applicant information on database, develops other reports and logs, and updates organizational chart as directed by the HR Staff.

    Responsibilities will increase and assignments will become more complex as your training and experience progress.

Travel Required

Occasional travel – You may be expected to travel for this position.

Supervisory status

No

Promotion Potential

5

    • Job family (Series)

      0299 Human Resources Management Student Trainee

      Similar jobs

      • Human Resources Specialists
      • Specialists, Human Resources
    • Requirements

      Requirements

      Conditions of Employment

      • You must be a United States Citizen or National.
      • You must be registered for Selective Service, if applicable.
      • You must meet half-time student enrollment requirements.
      • You must submit a transcript or proof of enrollment with your application.
      • You must be at least 16 years of age or older.
      • You must meet all qualification requirements upon the closing date of this announcement.
      • If selected, you may be required to serve a trial period.

      Qualifications

      To be eligible for this internship ALL of the following requirements must be met:

      • Student Status: Definition of a student – applicant must be enrolled or accepted for enrollment in an accredited high school, technical or vocational school, two-year or four-year college or university, graduate/professional school, or certificate program equivalent to at least one academic year of full-time study (go to http://www.ed.gov/accreditation to verify accreditation status) pursuant to 5 CFR 362. You must be considered in good academic standings by the school. Individuals must be taking at least a half-time academic, vocational, or technical course load leading to a degree, diploma, or certificate. “Half-time” is defined by the school in which the student is enrolled.
      • Grade Point Average: You must have at least a 2.5 GPA.
      • Citizenship: Student Interns must be United States citizens or owe permanent allegiance to the United States. (Currently, natives of American Samoa, Swains Island and certain inhabitants of the Commonwealth of the Northern Mariana Islands are the only groups that owe permanent allegiance to the United States.)Background Investigation: You must successfully complete a background investigation to determine your suitability for Federal employment.
      • Pathways Participant Agreement: All interns are required to sign the Participant Agreement.
      • Qualification requirements as outlined below.

      GS-4: To be eligible at the GS-4 level, you must have: at least one (1) year of general experience; General Experience is defined as progressively responsible clerical, office, or other work that indicates the ability to perform the duties of a student trainee. Examples of general experience include: data entry; filing material in alphabetical, numerical or chronological order; operating a copying machine; collating and stapling materials; and producing a variety of written documents utilizing varied and advanced word processing software functions. OR two (2) years of education above the high school level; One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school. OR a combination of both general experience and education. Combining Education and Experience: Successfully completed education above the high school level and general experience may be combined to meet the qualification requirements at the GS-04 grade level. To determine if you qualify based on a combination of education and experience, first determine your education as a percentage (e.g., 30 semester hours divided by 60 equals 50%); then determine your experience as a percentage (e.g., 6 months general experience divided by 12 equals 50%); finally, add the two percentages and if the total equals 100% or more, you qualify (e.g., 50% + 50% = 100%).

      Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/internation/usnei/us/edlite-visitus-forrecog.html.

      To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.)

      Education

      All academic degrees and coursework must be completed at an institution that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education in order for it to be credited towards qualifications. For a list of schools that meet this criteria, see http://www.ed.gov.

      Foreign Education Note: You may use foreign education to meet qualification requirements if you send a Certificate of Foreign Equivalency in with your transcript. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at http://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html. All documentation must be in English or include an English translation.

      Additional information

      This is an excepted service appointment under the Pathways Intern Program. This appointment may be extended until the selectee’s educational program requirements have been completed. After successful completion of the program requirements, the individual may at agency discretion be converted to a TERM or permanent appointment. For more information on the Pathways Program, please visit: http://www.opm.gov/policy-data-oversight/hiring-information/students-recent-graduates/

      Payment of relocation expenses will not be authorized.

      The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees http://help.usajobs.gov/index.php/Pay_and_Benefits

      Veterans’ Preference: If you are entitled to Veterans’ Preference, you must indicate the type of preference you are claiming by checking the appropriate box in the assessment questionnaire to indicate your preference and submit the documentation as specified in the “Required Documents” section of this vacancy announcement.

      Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov.

      Current or Former Political Appointees: The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C or Non-Career SES employee in the Executive Branch, you must disclose this information to the HR Office. Failure to disclose this information could result in disciplinary action including removal from Federal Service.

      Reasonable Accommodation Statement: Federal Agencies must provide reasonable accommodation to applicants with disabilities, where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

      EEO Statement: The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, status as a parent, genetic information, disability, age, membership or nonmembership in an employee organization, or on the basis of personal favoritism.

      How You Will Be Evaluated

      You will be evaluated for this job based on how well you meet the qualifications above.

      Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements you may be referred to the selecting official or if Veterans’ Preference must to be adjudicated, your application will be placed in one of three grouping categories: Best Qualified, Highly Qualified, or Qualified. Within each of these groupings, applicants eligible for Veterans’ Preference will receive selection priority over non-veteran preference eligibles. All CP/CPS preference eligibles that meet minimum qualification and eligibility requirements will be included in the “Best Qualified” grouping.

      You will be rated on the following Competencies:
      Attention to Detail, Teamwork, Technical Competence, and Technology Application

      Go to http://www.opm.gov/policy-data-oversight/hiring-authorities/competitive-hiring/deo_handbook.pdf for the definition of each competency.

      The Occupational Questionnaire will take you approximately 10 minutes to complete.

      Background checks and security clearance

      Security clearance

      Not Required

      Drug test required

      Yes

      Position sensitivity and risk

      Noncritical-Sensitive (NCS)/Moderate Risk

      Trust determination process
  • Required Documents

    Required Documents

    You must provide a complete Application Package, which includes:

    • Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
    • Required: Your resume showing relevant experience and dates (for full consideration you must include month/day/year) of employment and work schedule for each (e.g., part-time XX hours per week or full-time). Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. (cover letter optional)
      • Required: a recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL.;
    • Required: Current Unofficial transcript or proof of current enrollment, e.g., recent letter from the registrar’s office. (Note: If you are selected for this position, an official transcript will be required prior to your first day.)
    • Required, if applicable: Veterans’ Preference documentation. (See also required Veterans’ Preference Documentation below.) Please note, if you are entitled to Veterans’ Preference, you must indicate the type of preference you are claiming by checking the appropriate box in the assessment questionnaire to indicate your preference and submit the required documentation as specified below.

    Required Veterans’ Preference Documentation:
    -In order to verify your Veterans’ Preference entitlement, you must submit a copy of the Member Copy 4 of your DD-214 (Certificate of Release or Discharge from Active Duty); or if you are a current Active Duty member you must submit a certification on appropriate military branch letterhead that indicates: 1) your service dates, 2) expected discharge or release date from active duty with a release/discharge date no later than 120 days from the closing date of this announcement, and 3) the character of service (e.g., Honorable); or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions.
    -In addition, if you are a disabled veteran, a Purple Heart recipient, or widow/widower if a veteran, the spouse of a disabled veteran or the parent of a disabled or deceased veteran, you must submit a Standard Form (SF) 15, “Application for 10-Point Veteran Preference,” dated October 2013 and the required documentation identified on the reverse side of the SF-15 to support your preference claim.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Benefits

    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

TO APPLY: Click on website and follow instructions. Deadline is 9/8/2020